CV-Library
Accounts Payable Specialist
Accounts Payable Specialist – Ellab UK
Join Ellab on our exciting growth journey as an Accounts Payable Specialist based in Ellesmere Port, Cheshire.
About Ellab and the Role
Ellab is a complete solutions provider covering validation services, calibration services, monitoring, and temperature mapping systems along with a comprehensive Instrumentation Product portfolio. With over 100 employees in UK and Ireland and offices, our specialist teams work ensures that we’re a trusted partner to the world's largest pharmaceutical companies.
Job Description
As Accounts Payable Specialist, you will be responsible for the accurate and timely processing of supplier invoices and company credit card transactions, ensuring payments and postings are made in line with agreed terms, company policy and UK VAT requirements. The role supports strong financial control, supplier relationships and accurate month-end reporting.
Key Responsibilities
Invoice & Credit Card Processing
Process purchase and non-purchase order supplier invoices accurately and efficiently
Perform 2-way and 3-way matching of invoices, purchase orders and goods received notes where applicable
Process and reconcile company credit card transactions, ensuring receipts and supporting documentation are provided
Review credit card spend for accuracy, appropriate coding and policy compliance
Code invoices and card transactions to the correct nominal ledger accounts, cost centres and departments
Investigate and resolve invoice or card transaction discrepancies with suppliers and internal teams
Prepare and process weekly or monthly supplier payment runs in line with agreed payment terms
Ensure invoices and card transactions are appropriately authorised in line with approval limits
Process payments via BACS and other approved payment methods
Manage urgent and ad-hoc payment requests where required
Set up and maintain supplier accounts, including verification of bank details
Respond promptly to supplier and internal queries by phone and email
Reconcile supplier statements and resolve variances
Maintain a clean and accurate purchase ledger
Reconcile company credit card statements to the general ledger
Follow up on missing receipts and incomplete expense documentation
Ensure credit card spend complies with company expense and purchasing policies
Support audits and reviews of credit card usage
Ensure correct treatment of UK VAT on purchase invoices and credit card transactions
Identify and flag VAT issues, including zero-rated, exempt and reverse-charge transactions
Support VAT returns by ensuring AP and card data is complete and accurate
Maintain compliance with internal controls, audit requirements and company policies
Assist with month-end close activities, including AP and credit card accruals and reconciliations
Prepare aged creditor reports and support cash flow forecasting
Support internal and external audit requests relating to Accounts Payable
Use accounting systems, credit card platforms and invoice approval tools effectively
Identify opportunities to improve AP and card processing controls and efficiency
Maintain accurate electronic filing and document retention
Skills & Experience
Previous experience in an Accounts Payable or purchase ledger role
Experience processing company or corporate credit card transactions
Good working knowledge of UK VAT on purchases
High attention to detail with strong numerical accuracy
Confident using accounting systems and Excel
Ability to manage multiple deadlines in a fast-paced environment
Experience using Microsoft Dynamics 365 Business Central (BC) or similar
Experience with expense or credit card management systems
PO-based invoice processing experience
Experience in a multi-company or multi-currency environment
Personal Attributes
Well organised and methodical
Strong communicator, comfortable challenging where needed
Proactive with a strong sense of ownership
Team-focused and professional
What We Offer
The opportunity to join a dynamic and rapidly growing company on a steep growth curve.
A supportive and collaborative work environment where you can make a real impact.
Market Leading salary and benefits package.
Opportunities for professional development and growth.
25 Days Annual Leave
Company Pension
Health Cash Plan
Employee Assistance Programme
£30000 – £35000/annum